Office Administrator

Our workflow and customer service functions are critical to the smooth operation of the company.  This role is responsible for customer service, accounting, shipping/receiving and general office duties.  Job tasks are broken down into daily, weekly, monthly, quarterly and annual lists. 

Duties:

The administrative assistant is expected to perform the following duties as required.

  • Basic bookkeeping

    • Accounts payable

    • Accounts receivable

    • Generate financial reports

    • Receive credit card payments

  • Track client communications and project activities

  • Process service tickets

  • Track time and mileage for hourly employees and contractors

  • Maintain client/vendor files

  • Answer phones and monitor office

  • Other office duties as required

Skills:

The desired candidate should have at least 1 year of previous administrative and QuickBooks experience and the following specific skills.

  • Good oral/written communication and telephone skills

  • Good organizational skills; prioritize multiple tasks

  • Experience with Microsoft Office (Outlook, Word, Excel) and QuickBooks

  • Understanding of accounting concepts (task training will be provided)

  • Interest in business operation and/or technology

  • Ability to physically handle shipping/receiving of boxed products (less than 50lbs)

  • Desire to participate in a growing company

  • Self-motivated to learn and develop skills

  • Reliable and able to work without direct supervision

Education:

High School Diploma or equivalent; some college preferred

Hours:

40 hours per week

Notes:

  • Office is located at 4508 Oak Fair Blvd, Suite 100, Tampa, FL 33610

  • Normal business hours are Monday-Friday, 8am to 5pm

  • All candidates are subject to a background check and citizenship verification

  • Infotect is a drug-free workplace

  • Position offers health insurance benefits after 90 days

 

Infotect Design Solutions, Inc. is an Equal Opportunity Employer. Applications will be considered without regard to race, sex, religion, color, national origin, age, gender identity and/or expression, disability, sexual orientation, veteran status or other factors not related to specific position qualifications.