Why Make Email Archiving a Priority? Here are 3 Reasons You Should

Emails are a critical part of every business’s day-to-do productivity. It could be argued however that being able to archive and access archived emails at any point is even more critical to business productivity. If your organization is in the financial, healthcare or government industries, archiving emails properly and securely comes with strict compliance rules that differ from industry to industry. Even if your organization is not a part of these industries, there are many benefits to archiving your emails.


We’ve already mentioned that some industries have compliance standards that require certain levels of archiving and security. Just because you aren’t in one of these industries doesn’t mean that you can’t copy their best practices, these industries have standards for a reason and often have the best policies when it comes to what is stored, where it’s stored and who has access.

Business Continuity

Email archiving store can store all that daily email data in a secure, cloud-based location. In the event of a disaster where local machines are lost, all that data can be pulled back easily. Most email archiving software have other options for storage not limited to just email, meaning all your business data could be backed up to the same place. These cloud tools make disaster planning a breeze.

Productivity & Management

If you’ve ever lost that important email or needed access to a old employee’s inbox you know how frustrating losing email data can be. With email archiving these critical messages can be stored in the cloud, freeing up physical space, and accessed when needed. With automated email archiving end users never even need to know the archiving is happening, and responsibility can be consolidated to a single admin for secure and easy management. Archived emails can be easily searched by user, date, and content; that means you’ll never lose out on critical data you need.

These are just a few of the reasons why you should make email archiving a priority for your organization if you haven’t already. More often than not, the software is easy to set up, requires no physical infrastructure and can be automated to archive based on your preferences automatically, making management easy. Ask us about special discounts on email archiving just for the month of March!

Infotect Web Admin